Opportunity Information: Apply for W911KB 22 2 0009
The Administrative Record Support opportunity (Funding Opportunity Number W911KB 22 2 0009) is a discretionary, environment-focused cooperative agreement issued by the U.S. Army Corps of Engineers (USACE), Alaska District, under the Department of Defense. It supports the Alaska District Formerly Used Defense Sites (FUDS) program at Joint Base Elmendorf-Richardson (JBER), Alaska, and is designed to keep the program in full compliance with federal and USACE-specific records requirements tied to environmental cleanup and decision-making. The effort centers on building and maintaining complete, well-organized administrative records and project files for each eligible FUDS project, which is a critical requirement under the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and the USACE Engineer Regulation ER 200-3-1.
The core purpose of the grant is practical and compliance-driven: ensure that for every FUDS property and project in Alaska, the official Administrative Record and permanent Project File are current, defensible, and easy to retrieve. In the CERCLA context, the Administrative Record is the collection of documents that shows the basis for selecting a response action (for example, investigation plans, sampling results, risk assessments, decision documents, public notices, and comment responses). ER 200-3-1 further defines how USACE programs must set up and manage these records. Because the Alaska FUDS program handles a large and active workload, with roughly 52 active properties and about 105 active projects in a typical year, the opportunity emphasizes consistent processes for document control, versioning, indexing, and timely updates across many simultaneous efforts.
A major part of the work involves managing both digital and hard-copy records, along with associated data systems. The cooperator is expected to support database management within FUDSMIS (the Formerly Used Defense Sites Management Information System), which is the program’s system for tracking projects, milestones, and related information. Alongside FUDSMIS support, the cooperator must ensure that administrative record documents, project file documents, and GIS digital records are properly updated and managed in line with FUDS guidance and specific project requirements. In real terms, this typically means maintaining orderly electronic and physical filing structures, ensuring required documents are present and correctly labeled, tracking incoming and outgoing records, maintaining searchable indexes, and applying consistent metadata standards so documents can be located quickly during audits or information requests.
The opportunity also highlights the public-facing and accountability aspects of records management. USACE Alaska District is required to establish and maintain an information repository, develop and maintain Public Involvement Plans, and keep an Administrative Record file and permanent Project File for each project. These records are not just internal files; they support Freedom of Information Act (FOIA) requests, public access to project information, and responses to Congressional inquiries. That means the records must be complete, traceable, and organized in a way that allows USACE to promptly produce accurate information when requested, while also demonstrating that environmental decisions were made using the appropriate evidence and public participation steps.
From an award and administrative standpoint, the notice indicates one expected award with an award ceiling of $391,340. The original posting date was June 20, 2022, with an original closing date of July 21, 2022. The CFDA listing is 12.005, and eligibility is listed broadly as “Others,” with additional eligibility details referenced in the full announcement. Because it is a cooperative agreement (not a standard grant), applicants should expect meaningful involvement by the federal partner, often including coordination on workflows, formats, compliance checks, and program priorities as the records are built and maintained.
Overall, the opportunity is best understood as targeted operational support for environmental program recordkeeping at scale. The Alaska FUDS program’s success depends not only on fieldwork and remediation decisions, but also on the ability to document those decisions in a structured, compliant administrative record that can stand up to regulatory scrutiny, public review, and legal or policy inquiries. This award funds the day-to-day discipline required to keep that documentation accurate, current, accessible, and consistent across dozens of active properties and more than a hundred ongoing projects.Apply for W911KB 22 2 0009
- The Department of Defense, Alaska District in the environment sector is offering a public funding opportunity titled "Administrative Record Support, U.S. Army Corps of Engineers, Alaska District, JBER, Alaska" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 12.005.
- This funding opportunity was created on Jun 20, 2022.
- Applicants must submit their applications by Jul 21, 2022. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $391,340.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
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Administrative Record Support (W911KB 22 2 0009) - FAQs
What is the Administrative Record Support opportunity (W911KB 22 2 0009)?
It is a discretionary, environment-focused cooperative agreement issued by the U.S. Army Corps of Engineers (USACE), Alaska District, under the Department of Defense. The award supports administrative record and project file management for the Alaska District Formerly Used Defense Sites (FUDS) program at Joint Base Elmendorf-Richardson (JBER), Alaska.
Which agency is offering this funding?
The U.S. Army Corps of Engineers (USACE), Alaska District, within the Department of Defense.
What program does this opportunity support?
It supports the Alaska District Formerly Used Defense Sites (FUDS) program at Joint Base Elmendorf-Richardson (JBER), Alaska.
What is the main purpose of this cooperative agreement?
The purpose is to keep FUDS projects in full compliance with federal and USACE-specific records requirements tied to environmental cleanup and decision-making by building and maintaining complete, well-organized administrative records and permanent project files for eligible FUDS projects.
What compliance requirements drive the need for this work?
The work is driven by requirements under CERCLA (the Comprehensive Environmental Response, Compensation, and Liability Act) and USACE Engineer Regulation ER 200-3-1, which define expectations for setting up, maintaining, and managing administrative records and project files for environmental response activities.
What is an Administrative Record in the CERCLA context?
The Administrative Record is the collection of documents that shows the basis for selecting a response action. Examples mentioned include investigation plans, sampling results, risk assessments, decision documents, public notices, and responses to public comments.
What is meant by a permanent Project File?
The opportunity distinguishes between the Administrative Record (supporting the basis for response decisions) and the permanent Project File (the enduring official project documentation). The goal is for both to be current, defensible, and easy to retrieve for each eligible FUDS project.
Why is records organization and retrievability emphasized?
Because the records must be complete and traceable for regulatory scrutiny and compliance, and they must also be organized so USACE can promptly produce accurate information for audits, information requests, and other accountability needs.
How large is the workload the records system must support?
The Alaska FUDS program is described as large and active, with roughly 52 active properties and about 105 active projects in a typical year, which increases the need for consistent processes across many simultaneous efforts.
What kinds of records management processes are emphasized?
The opportunity highlights consistent processes for document control, versioning, indexing, and timely updates. It also emphasizes consistent metadata standards and maintaining searchable indexes so documents can be located quickly.
Does the work involve digital records, hard-copy records, or both?
Both. A major part of the work involves managing digital and hard-copy records, along with associated data systems.
What is FUDSMIS and how does it relate to the work?
FUDSMIS is the Formerly Used Defense Sites Management Information System, used to track projects, milestones, and related information. The cooperator is expected to support database management within FUDSMIS as part of the overall records support effort.
Are GIS records included in the scope?
Yes. The cooperator must ensure administrative record documents, project file documents, and GIS digital records are properly updated and managed in line with FUDS guidance and specific project requirements.
What are typical day-to-day tasks expected under this award?
Examples described include maintaining orderly electronic and physical filing structures, ensuring required documents are present and correctly labeled, tracking incoming and outgoing records, maintaining searchable indexes, applying consistent metadata standards, and keeping records updated across many active projects.
How does this work support public access and transparency?
USACE Alaska District is required to establish and maintain an information repository, develop and maintain Public Involvement Plans, and keep an Administrative Record file and permanent Project File for each project. These records support public access to project information and help demonstrate that decisions used appropriate evidence and public participation steps.
How do these records relate to FOIA requests?
The opportunity notes that records support Freedom of Information Act (FOIA) requests, meaning the files must be organized so USACE can produce accurate information promptly when requested.
Do these records also support responses to Congressional inquiries?
Yes. The opportunity explicitly states the records support responses to Congressional inquiries and other accountability needs, which adds to the emphasis on completeness, traceability, and organization.
Is this award a standard grant or a cooperative agreement?
It is a cooperative agreement, not a standard grant.
What does the cooperative agreement structure imply for the relationship with USACE?
The notice indicates applicants should expect meaningful involvement by the federal partner, often including coordination on workflows, formats, compliance checks, and program priorities as the records are built and maintained.
How many awards are expected?
The notice indicates one expected award.
What is the award ceiling?
The award ceiling is $391,340.
When was the opportunity originally posted and when did it close?
The original posting date was June 20, 2022, and the original closing date was July 21, 2022.
What is the CFDA listing for this opportunity?
The CFDA listing is 12.005.
Who is eligible to apply?
Eligibility is listed broadly as "Others," with additional eligibility details referenced in the full announcement.
Where is the work primarily focused?
The effort supports the Alaska District FUDS program at Joint Base Elmendorf-Richardson (JBER), Alaska, and focuses on records for FUDS properties and projects in Alaska.
What makes this opportunity different from field investigation or remediation work?
This opportunity is described as targeted operational support for environmental program recordkeeping at scale. It focuses on the day-to-day discipline of maintaining compliant documentation that supports cleanup decision-making rather than performing the physical fieldwork itself.
Why are defensible records important in this context?
The opportunity frames defensibility as essential because the Administrative Record documents the basis for response actions under CERCLA and must stand up to regulatory scrutiny, public review, and legal or policy inquiries.
What outcome is USACE trying to achieve with this funding?
USACE is aiming to ensure that, for every eligible FUDS property and project in Alaska, the official Administrative Record and permanent Project File are current, complete, well-organized, and easy to retrieve, supporting compliance and timely responses to information needs.
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