Administrative Record Support, U.S. Army Corps of Engineers, Alaska District, JBER, Alaska | W911KB 22 2 0009

Opportunity Information: Apply for W911KB 22 2 0009

The Administrative Record Support opportunity (Funding Opportunity Number W911KB 22 2 0009) is a discretionary, environment-focused cooperative agreement issued by the U.S. Army Corps of Engineers (USACE), Alaska District, under the Department of Defense. It supports the Alaska District Formerly Used Defense Sites (FUDS) program at Joint Base Elmendorf-Richardson (JBER), Alaska, and is designed to keep the program in full compliance with federal and USACE-specific records requirements tied to environmental cleanup and decision-making. The effort centers on building and maintaining complete, well-organized administrative records and project files for each eligible FUDS project, which is a critical requirement under the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and the USACE Engineer Regulation ER 200-3-1.

The core purpose of the grant is practical and compliance-driven: ensure that for every FUDS property and project in Alaska, the official Administrative Record and permanent Project File are current, defensible, and easy to retrieve. In the CERCLA context, the Administrative Record is the collection of documents that shows the basis for selecting a response action (for example, investigation plans, sampling results, risk assessments, decision documents, public notices, and comment responses). ER 200-3-1 further defines how USACE programs must set up and manage these records. Because the Alaska FUDS program handles a large and active workload, with roughly 52 active properties and about 105 active projects in a typical year, the opportunity emphasizes consistent processes for document control, versioning, indexing, and timely updates across many simultaneous efforts.

A major part of the work involves managing both digital and hard-copy records, along with associated data systems. The cooperator is expected to support database management within FUDSMIS (the Formerly Used Defense Sites Management Information System), which is the program’s system for tracking projects, milestones, and related information. Alongside FUDSMIS support, the cooperator must ensure that administrative record documents, project file documents, and GIS digital records are properly updated and managed in line with FUDS guidance and specific project requirements. In real terms, this typically means maintaining orderly electronic and physical filing structures, ensuring required documents are present and correctly labeled, tracking incoming and outgoing records, maintaining searchable indexes, and applying consistent metadata standards so documents can be located quickly during audits or information requests.

The opportunity also highlights the public-facing and accountability aspects of records management. USACE Alaska District is required to establish and maintain an information repository, develop and maintain Public Involvement Plans, and keep an Administrative Record file and permanent Project File for each project. These records are not just internal files; they support Freedom of Information Act (FOIA) requests, public access to project information, and responses to Congressional inquiries. That means the records must be complete, traceable, and organized in a way that allows USACE to promptly produce accurate information when requested, while also demonstrating that environmental decisions were made using the appropriate evidence and public participation steps.

From an award and administrative standpoint, the notice indicates one expected award with an award ceiling of $391,340. The original posting date was June 20, 2022, with an original closing date of July 21, 2022. The CFDA listing is 12.005, and eligibility is listed broadly as “Others,” with additional eligibility details referenced in the full announcement. Because it is a cooperative agreement (not a standard grant), applicants should expect meaningful involvement by the federal partner, often including coordination on workflows, formats, compliance checks, and program priorities as the records are built and maintained.

Overall, the opportunity is best understood as targeted operational support for environmental program recordkeeping at scale. The Alaska FUDS program’s success depends not only on fieldwork and remediation decisions, but also on the ability to document those decisions in a structured, compliant administrative record that can stand up to regulatory scrutiny, public review, and legal or policy inquiries. This award funds the day-to-day discipline required to keep that documentation accurate, current, accessible, and consistent across dozens of active properties and more than a hundred ongoing projects.

• The Department of Defense, Alaska District in the environment sector is offering a public funding opportunity titled "Administrative Record Support, U.S. Army Corps of Engineers, Alaska District, JBER, Alaska" and is now available to receive applicants.
• Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 12.005.
• This funding opportunity was created on Jun 20, 2022.
• Applicants must submit their applications by Jul 21, 2022. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
• Each selected applicant is eligible to receive up to $391,340.00 in funding.
• The number of recipients for this funding is limited to 1 candidate(s).
• Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).

Apply for W911KB 22 2 0009

[Watch] Creating a grant proposal using the step-by-step wizard inside the applicant portal: